Your invoices and receipts in Excel, no typing

Your suppliers send their invoices to your FactuLector address, or you forward them yourself, and every day you get an Excel file with all the data, VAT broken down and errors already flagged. Any format: PDF, phone photo, scan or even handwritten.

Try it free with 5 documents How it works

No card · Nothing to install · Get the result by email in a few minutes

Date	Supplier	Net	Total	Check
03/03/2026	Empresa Ejemplo S.L.	2.300,00	2.783,00	OK
09/03/2026	La Tagliatella	46,64	51,30	OK
··/06/2026	Mercadona, S.A.	33,46	40,17	Unclear
19/08/2026	Tuft Retail	115,70	145,00	Modified

Example: in orange, what can't be read clearly; in red, an invoice re-sent with a different amount.

How it works

You don't change the way you work. Just one email address.

We give you an address

For example, invoices-yourcompany@…. Give it to your suppliers or forward what you receive. You can also send photos of receipts from your phone.

We read every document

Invoices, receipts, credit notes, summary invoices… from any supplier, with no templates or setup. Even a crooked photo, a scan or a handwritten one.

You get the Excel every day

A single Excel file with the whole month, with every line item and VAT broken down. Every day at the time you choose, with everything received up to 30 minutes earlier. Ready for your bookkeeping or your accountant.

From this…

A photographed invoice

…to this, no typing

Field	Read
Supplier / Tax ID	EMPRESA EJEMPLO S.L. · B12345678
Invoice no. / date	2026-001 · 03/03/2026
Buyer / Tax ID	Juan Pérez García · 12345678Z
Net / VAT 21 % / Total	2.300,00 · 483,00 · 2.783,00
Line items	Consulting 1,500 · Web maintenance 300 · Licences 5 × 100
Sum of lines = net	Matches
VAT deductible?	Yes

Receipts too, even a quick phone photo

Field	Read
Type	Receipt (simplified invoice)
Supplier / Tax ID	La Tagliatella (TAVIPA 3, S.L.U) · B99441081
No. / date	MP0000233439 · 09/03/2024
Net / VAT 10 % / Total	46.64 · 4.66 · 51.30
Line items	2 × Nestea · Tagliatelle + Rústica · Truffle funghi pizza · 7 formaggi pizza
Sum of lines = total	Matches
VAT deductible?	No: your Tax ID is not on it

So you know which receipts you can deduct and which ones to swap for a full invoice.

And PDF invoices, just as they arrive by email

PDF rental invoice with income tax withholding

Field	Read
Type	Invoice (PDF)
Supplier / Tax ID	Aldaiturriaga Zubimendi, Jon · 12345678Z
Invoice no.	1/2017
Date	No issue date: it only states the period (January 2017). Flagged for review; never made up
Net / VAT 21 % / Total	1.100,00 · 231,00 · 1.122,00
Income tax withheld (IRPF)	209,00, in its own column
Line items	January rent 1,000 · Recharged expenses 100
Sum of lines = net	Matches

And almost anything that lands in your inbox: scans, credit notes, multi-page invoices, crooked photos or handwritten notes. If it has an amount, it ends up in your Excel.

It doesn't just copy data: it checks it for you

What takes an office worker hours to check, highlighted in colour in your Excel.

VAT broken down

Several VAT rates on the same invoice, equivalence surcharge and income tax withholdings (IRPF), each in its own column.

Every line of the invoice

Products, shipping and discounts, and a check that they add up to the net amount. If they don't, you're warned.

Nothing made up

If something can't be read clearly (a blurry photo, a covered number), the cell turns orange with the reason. It never fills in what isn't there.

Duplicates

If the same invoice is sent twice, even as a different file, it isn't counted twice. It checks against all previous months.

Modified invoices

If a supplier re-sends the same invoice with a different amount or date, it's flagged in red and tells you exactly what changed.

Every type of document

Invoices, corrective invoices (credit notes), summary invoices, receipts, delivery notes, pro formas and quotes, each one identified. If it isn't a valid invoice or lacks your tax ID, you're warned that the VAT can't be deducted.

“What if I just give my invoices to an AI chat?”

You can do that with the odd invoice. But to keep a month's books, this is what changes:

With an AI chat	With FactuLector
You upload invoices by hand, one conversation at a time	Automatic: they arrive by email and the Excel updates itself every day
The table comes out different in every conversation	Always the same columns, ready for your bookkeeping
It doesn't remember what you uploaded last month	Builds up the month and compares with your whole history
It doesn't know if you already uploaded an invoice	Detects duplicates and invoices re-sent with changes
If it can't read a number, it may make it up without telling you	Flags what's unclear and explains why; never fills in what isn't there
It doesn't check that the numbers add up	Checks lines, net, VAT and total, and warns you if something's off
It can't tell a pro forma from an invoice	Warns you about pro formas, quotes and receipts without tax ID (non-deductible VAT)
File limits per conversation	Hundreds of documents a month, even photos with several receipts
Your invoices sit in a personal chat account	EU server, data protection agreement and deletion when you leave
You need to know what to ask and check what it returns	You don't have to do anything: just open the Excel

Pricing

No lock-in. Monthly prices, VAT not included.

Basic

Freelancers and small businesses

€24 / month

Up to 150 documents a month
Daily Excel at the time you choose
Duplicates and modified invoices
Email support

Professional

SMEs

€59 / month

Up to 500 documents a month
Daily Excel at the time you choose
Duplicates and modified invoices
Email support

Business / Accounting firm

Accounting firms and high-volume companies

€179 / month

Up to 2,000 documents a month
Daily Excel at the time you choose
Duplicates and modified invoices
Email support

No surprise charges: we let you know at 80% and 100% of your plan, and you can upgrade in one click if you need to. A PDF longer than 3 pages counts as one document per 3 pages. Pay by card, no commitment: change plan or cancel anytime. The Excel columns are in Spanish, following Spanish accounting.

Try it free with your own invoices

Upload up to 5 documents and we'll email you the Excel in a few minutes.

PDF (up to 2 pages each) or JPG/PNG photos
Better if they're varied: an invoice, a receipt, a phone photo…
One trial per person per month
Your documents are deleted after 30 days

How your invoices reach us

When you subscribe we give you your FactuLector address. It only receives: the Excel file arrives in your usual inbox. Pick whichever way suits you, or combine them.

Your suppliers, directly

Ask them to send their invoices to your FactuLector address, or to copy it (CC) if you still want to receive them yourself. Usually it's just a matter of changing the billing email on your customer record or in their customer area.

A rule in your email

Your suppliers keep writing to you, without changing anything, and your email automatically forwards to us whatever arrives from them.

Step by step, below ↓

You, whenever you like

Forward any email with invoices or send photos of receipts from your phone. You can send several documents in the same email.

How to create the rule

About 2 minutes, just once. You can include all your suppliers in the same rule.

Gmail

Open ⚙ Settings and click See all settings.
Go to the Forwarding and POP/IMAP tab.
Click Add a forwarding address and enter your FactuLector address.
Gmail asks you to confirm it: we send its code to your email right away.
In the search bar, open the search options and enter the supplier's email in From.
Click Create filter, tick Forward it to and choose your FactuLector address.

Several suppliers at once: enter them in "From" separated by OR.

Outlook

Open ⚙ Settings, then Mail and Rules.
Click Add new rule and give it a name, for example "Invoices".
Condition: From and enter the supplier's email.
Action: Forward to and enter your FactuLector address.
Click Save.

In some companies using Microsoft 365, the administrator blocks forwarding to external addresses. In that case, use option 1 or 3.

Frequently asked questions

Do I have to change my accounting software?

No. You get an Excel file with fixed columns that you can review, filter or import into your software, or pass on to your accountant.

What documents can it read?

Invoices, receipts, simplified invoices, credit notes, summary invoices, delivery notes, pro formas and quotes. As PDF, photo, scan or Excel. Handwritten too, if the handwriting is legible.

What if it reads something wrong?

Every value that can't be read with certainty turns orange with the reason, and the Excel checks that the lines add up to the net amount. So you know exactly what to check, instead of checking everything.

Where is my data?

On a server in the European Union. We sign a data processing agreement (GDPR) with you and delete your data when you leave the service.

Is there a minimum term?

No. You pay month by month and can cancel whenever you want.

Is the service in English?

The website and emails are available in English. The Excel columns are in Spanish, because they follow Spanish invoicing and tax rules (VAT, IRPF, equivalence surcharge).